Frequently asked questions
• I’ve never planned a wedding before. Where do I begin?
First, determine your budget. Once the budget has been established, decide on what type of wedding you wish to have. Do you want a small intimate wedding with close family and friends? Would you prefer a destination wedding where you can turn it into a vacation for both you and your guests? Do you envision a luxurious celebration with all of your family and friends? After you decide on the type of wedding, determine approximately how many guests will attend and which dates are desired. All of these things are beneficial for the Wedding and Event Planning Manager to better assist you.
• How many guests can Amelia Island Plantation accommodate at my wedding?
We can provide many different locations in order to accommodate the smallest of weddings to as many
as 500 guests.
• Do you host ceremonies onsite?
Whether it’s a seaside ceremony on the beach or a more formal ceremony in a ballroom, we can assist you with the details to create the wedding of your dreams.
• Are there churches in the area?
There are several churches located in Historic Fernandina Beach and Amelia Island. We are also pleased that The Amelia Island Plantation Chapel (Inter-denominational) is located behind our village shops near Red Maple Lake. Although not affiliated with Amelia Island Plantation, the chapel shaded by the beautiful moss draped oaks offers a beautiful setting for your most memorable occasion. Please contact the chapel directly for further information.
904-277-4414
• Can I provide my own caterer?
Outside catering is prohibited. All Food and Beverage {i.e., food, liquor, beer, wine, wedding cake, etc.} for planned events must be purchased from Amelia Island Plantation.
• Can I provide my own entertainment and florist?
Only licensed and insured professionals may offer their services at Amelia Island Plantation. Applicable fees will apply should you not use our Florist and Entertainment Department. *Stipulations will be detailed in your contract.
• Can you recommend wedding service providers?
The Wedding and Event Planning Manager can provide you with a full list of providers indicating our preferred vendors.
• What is your payment schedule?
1st Payment: Full payment of the Room Rental Fee or $2,500 (whichever is greater)
Due with Signed Function Space Agreement prior to Resort holding space.2nd Payment: 25% of the Projected Food & Beverage Spend for your event
Due with Signed Contract or space may be released.3rd Payment: 95% of the Estimated Master Account Charges (i.e. ceremony fee, rental fee, food, beverage, entertainment, floral, special décor, group recreation,
contracted lodging, etc.) less previous payments.
Due thirty- (30) days prior to event.Final Payment: Due ten- (10) days after billing date (approximately 15 business days after the conclusion of event)
* ALL PAYMENTS ARE NON-REFUNDABLE AND NON-TRANSFERABLE.
• Are rehearsals available?
In order to reserve the event location for a rehearsal, if the space is available, rental fees and food and beverage minimums may apply.
• Who will assist in coordinating the ceremony and rehearsal?
If you have planned your ceremony in a Church, they should provide someone to assist. For onsite ceremonies an Amelia Island Plantation Wedding Professional will assist.
• Do you offer special room rates if we reserve our event?
We do offer special room rates if you reserve your wedding reception with us. Based on availability, we can hold a block of up to10 regular oceanview rooms until 45 days prior to the event date. Any rooms unreserved by your guests will be released at no penalty to you. A block of 11 rooms or more will require a contractual agreement.
• Can you provide transportation for our guests?
On property transportation is complimentary to our resort guests. We can also provide limousines, town cars, mini-buses, and airport services for an additional fee. Please contact your Wedding and Event Planning Manager for further details.
• What type of deposit is required to hold my event space?
Full payment of the Room Rental Fee or $2,500 (whichever is greater) is required in order for Resort to hold space for your event. This advance payment is non-refundable and non-transferable.
• If I have an outdoor wedding, what about inclement weather?
Not only is rain an issue, so is summer heat or winter chills. We will provide a conference room as a back up however; keep this in mind when you are planning for décor. You will only have available what you order in advance. A decision must be made at least 3 hours prior to the event, and in some cases earlier. Please understand that outdoor ceremonies can often be stressful.
• What does the ceremony setup fee include if I have an outside wedding?
The setup fee will include the assistance of a wedding professional, white folding chairs and the use of a conference room as a backup location in the event of inclement weather. All decorations, flowers, entertainment, etc. are separate.
• What does the Rental Fee include?
The rental fee for each venue includes standard banquet chairs, tables, standard white linens, flatware, china, glassware, as well as setup and breakdown of these items.
•Is the Beach handicap accessible?
The area in which beach ceremonies are held is not easily accessible for the elderly or handicapped. There are several stairs and a long boardwalk. If this is a concern for any of your guests, a more desirable outdoor ceremony location would be the Oceanview Terrace. Please review our locations and venues for more information.
| • Wedding FAQ's | • Wedding Cakes |
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Facility Tours are available Monday-Friday
between the hours of 8:30am-5:00pm by appointment only.
Advance Notice Required.
Call our Wedding and Event Department
at 904.321.5049 for space availability and tour appointments.
Amelia Island Plantation is an Award Winning Meetings Destination |
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